Grade submission must occur no later than the specified due date.
- completed in accordance with College policy, based on the course syllabus, and on 15 weeks (10 weeks during the summer term) of work for the current semester.
- submitted online.
- accompanied by course attendance sheets. Federal regulations for financial aid require that these forms be kept on file for a period of no less than one year. The signed attendance sheet may be sent via U.S. mail after grades submission, or may be turned in to your department in person.
The grade of "I", or "Incomplete" is issued to students only in cases of emergency such as serious illness or accident (which require a doctor's note), or a death in the family. The student must be in good standing at the time of the emergency, having completed all but the final project, paper, etc.
If granted, the student will have four weeks from the end of the semester in which to complete the course work, at which time the instructor must contact the Office of Registration and Records to indicate a change of grade. (An extension may be granted with the approval of the department chair, if extenuating circumstances warrant special consideration.)
If students meet these criteria, they should be instructed to obtain an Incomplete Form from the Office of Registration and Records. The form must state the reason for the incomplete and the work that must be completed. Attach any ocumentation. Once the student has obtained the necessary signatures, the form should be returned to the instructor for submission to the Office of Registration and Records.
Students Not Attending
Students who have been attending class but whose names do not appear on the final grade roster are not officially registered for your class and should not receive a grade. Refer these students to the Office of Registration and Records.
Students whose names appear on the final grade roster and have never attended or have ceased to attend should receive a grade of "UW" (unofficial withdrawal). Use this grade for students who have not completed enough work to warrant a letter grade.
Keep a copy of your grades and attendance sheet for your records. All copies must be made before the documents are turned over to the college. The Registration Office will not provide copies.