Life @ Otis

e-Portfolios FAQ


Please see also these web pages devoted to Otis' e-Portfolios:

e-Portfolios at Otis  and  Learning Portfolios

Does Otis have an e-portfolio system?
Yes! It is attached to our learning management system, O-Space. Your portfolios will appear in the My ePortfolios box.

I'm and alumnus/a and I am having trouble logging in. What do I do?
UPDATED: November 2, 2009:  Please visit the new O-Space Login Page for Alumni and enter your Xnumber and PIN. If you need help with these credentials, please contact the Alumni Office. If you have any questions about O-Space or e-Portfolios, please contact Heather Cleary at (310) 665-6926 or hcleary@otis.edu.

When I created my e-portfolio, why does it ask me for a URL? What do I name it?
Each portfolio has its own unique URL, which you can send out to friends, family, or even potential employers. You may choose your own URL. If the URL is already taken, the site will prompt you for another. We recommend that you use your otis email address, e.g. jdoe, for the portfolio you will send to potential employers.

Who can see my e-portfolio?
There are three levels of access to your e-portfolio, which you can set under the "e-Portfolio Settings."

Public - Show in Directory: Your portfolio will be listed in the "e-Portfolio Directory." Anyone who visits the site may view your portfolio.

Private - Don't Show in Directory: Your portfolio will not be listed in the "e-Portfolio Directory." Anyone who knows its URL though may view it.

Private - Admin Only: Only the owner and editors of the portfolio may view it. The URL is only available when one is logged into the system.

How can I view other e-portfolios created by others in my program?
You can search by department and program as well as by community type, e.g. student, faculty, etc. In the e-Portfolio Directory, click on the By Category tab. Click on a link; any spots that you have permission to view will appear. These categories are manually assigned by O-Space administrators. You can help us out by adding the appropriate categor(ies). Also, if you know a person's name, you can search for it using the By Person tab in the e-Portfolio Directory. 

I want to create an e- portfolio for a group project. How do I allow other people to edit it?
You may allow other people to edit and change your e-Portfolio. These people could be your professor, TA, or other members of your class. To add them, go to Edit e-Portfolio Settings and click on the Security bar. Click on More Options; a new section, titled Chose Who Can View or Edit Your e-Portfolio, will appear. On the left side, search by first or last name; the results will appear below. Click on the Add link to the right of the name. The name will now appear on the right side. There are 4 types of access you can grant:

Viewer: Person may view your e-Portfolio, whether or not it is publicly available or listed in the Directory.

Editor: In addition to Viewer privileges, person may make changes to the content of the e-Portfolio. Any changes will not go live until a person with Admin or Publisher access publishes the content.

Publisher: In addition to Editor privileges, person may make changes to the layout of the e-Portfolio. In addition, the person can publish any pages in draft form.

Admin: In addition to Publisher privileges, person may change the e-Portfolio settings (including granting access privileges) as well as delete the e-Portfolio.

Where can I see other people's e-portfolios?
Go to the e-Portfolios Directory. You can search by person, department, and type.

I more help ...
Visit the Meta-Portfolio -- it contains examples of all the available pages and modules. News may also be posted there as well as through the VRC Blog.

I have some suggestions on how to improve the e-Portfolios. Whom should I contact?
Please contact Heather Cleary at hcleary(at)otis.edu.