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Extension Policies

Refund Policy

Full refunds of tuition and fees are granted if:

  1. A course is canceled by Otis College Extension.
  2. Course day or time is changed and the individual student cannot attend.
  3. A course is filled before receipt of your registration form. Refunds are not given to students who notify the College of their withdrawal after the second class meeting.

After you have registered for a course, and you do not attend the first or second meeting, it is your responsibility to notify the Registration Office. All request to modify a student schedule must be completed through our online system, Adjustment Form

If a student withdrawal or drop causes the course to be subsequently cancelled, the Withdrawal Refund Policy and not the Cancellation Refund Policy applies to that student. Registration and Accident Insurance Fees are non-refundable. Tuition refunds are granted for official drop and withdrawal procedures based on the following:

No Refund

Registration, accident insurance, and lab fees are not refundable in the case of withdrawal or drop. Parking fees are not refundable after the first class meeting. Refunds are not available to student who do not attend class and who do not officially drop or withdraw from their course. Refer to Drop and Withdrawal section, below. Absolutely no refunds after the start of the second class meeting.

Full Tuition Refund (Accident Insurance and Registration fees non-refundable)

100% refund of tuition, lab, parking, and certificate fees to students who notify the Registrar of their drop or withdrawal prior to the first class session. Accident insurance and registration fees are non-refundable

Partial Tuition Refund (fees non-refundable)

Partial refunds are given only to students who drop or withdraw before the start of the second class meeting and are pro-rated as follows:

  • Lab, accident insurance, parking and registration fees are non-refundable.
  • 10% of tuition is charged for each session to students who withdraw from a course that is scheduled to meet 11 or more sessions.
  • 15% of tuition is charged for each session to students who withdraw from a course that is scheduled to meet 6-10 sessions.
  • 30% of tuition is charged for each session to students who withdraw from a course that is scheduled to meet for 3-5 sessions.

No refunds are issued to students who withdraw after the first meeting of a course that is scheduled to meet one or two sessions. Please refer to the catalog course listing section for meeting times and number of class sessions.

Appeals

To appeal for a refund, which falls outside the policy outlined above, students must submit a written appeal to the Refund Committee. The appeal must outline specific reasons for the refund request.

Refund Processing

Once the information is received by the Otis College Extension Registration and Records, tuition refunds require a minimum of four weeks to process.

Drop Policy

Students must officially drop a class through the Otis College Extension Registration and Records. Students who for any reason find it impossible to complete the course in which they are enrolled should inform the Office of Registration and Records by email immediately. Students who drop a course before the start of the second class meeting are eligible for a partial tuition refund based on the refund policy. To drop a course, please make your request through our online system, Adjustment Form

Withdrawal Policy

Students taking courses at certificate credit level:
After the drop deadline, a student may officially withdraw from a class by contacting the Otis College Extension Registration and Records. A grade of "W" is assigned. The grade of "W" has no effect upon the grade point average. Failure to complete a course does not constitute official withdrawal, nor does notifying the instructor. Students who do not meet the withdrawal requirements receive a failing grade.

Otis College of Art and Design reserves the right, in its sole discretion, to deny any person’s registration or enrollment in, or admittance to, any Otis College Extension course.