APPLICATION PROCESS FOR J-1 EXCHANGE VISITOR AND SPONSORSHIP SERVICES
The Center for International Education at Otis (CIE) in collaboration with the Institute of International Education (IIE) which is a third party provider, will work with you in an effort to help procure you a J-Visa. Please review the step by step process below to view your role and responsibilities. Completed support documents, and Application for J-1 Exchange Visitor and Sponsorship Services listed in STEP 1 must be submitted to the Center for International Education, via email to Darren Grosch, firstname.lastname@example.org
STEP 1: Application & Supporting Documents
Work with the sponsoring Otis Department and complete the IIE Application for J-1 Exchange Visitor and Sponsorship Services, download HERE.
In addition to this application, your sponsoring department will also need to submit:
- A letter detailing the "Exchange Activities"
- An "English Language Verification Letter"
- A letter detailing the "Selection Process"
In addition to the application, and letters of support from the sponsoring department you (the Visiting Scholar) must also submit the following documents in English:
- Proof of Financial Support
- Document of Highest Degree
- Passport Data
- Curriculum Vitae
- Proof of Health Insurance
- Letter of "Motivation"
STEP 2: Terms of Appointment
The Center for International Education will submit materials listed in Step 1 to the Institute for International Education (IIE) for review and processing.
Upon approval IIE will send you, (the Visiting Scholar) "Terms of Appointment Letter" which will outline the exchange program and your responsibilities under the J-1 visa.
A signed copy of the Terms must be signed by you, and returned to the Institute for International Education immediately.
STEP 3: Preparation of IIE Welcome Packet and Form DS-2019
Within 10 business days of receiving the signed Terms of Appointment, the Institute of International Education will send a Welcome Packet to you with the Form DS-2019 and instructions for applying for the J-1 entry visa. In the packet are three (3) forms to be completed and returned to the Institute of International Education:
- Travel Information Form: The Participant must send this form to IIE and the host organization to notify all parties of the Participant’s arrival date in the United States and emergency contact information;
- Arrival & Address Form: The Participant must send this form along with the necessary arrival documentation to his/her Program Officer at IIE within 10 days of arrival in the United States; and,
- Departure Form: At the end of the exchange, the participant must submit this Form to his or her Program Officer at IIE prior to departure from the United States.
STEP 4: Obtaining a J-1 Entry Visa
It is the participant’s responsibility to apply for a J-1 entry visa in his or her home country. The processing time for a J-1 visa depends on the home country and the procedures and policies of the embassy or consulate in that country. It can take anywhere from a couple of days to ten weeks for the participant to obtain the J-1 entry visa. For this reason the process should begin as early as possible. Note: For Canada there is no entry visa requirement.
STEP 5: U.S. Entry, Ground Transportation Instructions, & Housing
U.S. Entry: You may arrive into the U.S.A. up to 30 days before the start of your program start date but, no later than 30 days after the program start date
Airport Ground Transportation: It is the responsibility of the Visiting Scholar to secure their own transportation for the entire duration of their visit while here in the U.S.A
When you arrive to Los Angeles International Airport (LAX), you can take a shared ride van. These include but are not limited to, Super Shuttle, Prime Time Shuttle, etc. directly to Otis College of Art and Design or any location in Los Angeles. Reservations are not required to use a shared ride van. Shared ride vans are located at the designated ground transportation areas just outside baggage claim areas. Each van will have a sign on it indicating its destination. Make sure your van is going to Los Angeles. You can ask where and when to board a shuttle van by using the courtesy phones available in the baggage claim areas. The cost is approximately $15 - $35 for transportation from LAX to Los Angeles with an optional tip recommended for the driver. The shared ride van will take you to the destination you specify. You may also take a taxi, which will cost significantly more, or you can catch an Uber from the Departures Terminal.
Address to Otis Main Campus
9045 Lincoln Blvd
Los Angeles, CA 90045
Housing: It is the responsibility of the Visiting Scholar to secure their own housing for the entire duration of their visit while here in the U.S.A
Contact your host department for recommendations regarding housing. Or, you may view information on housing options by clicking HERE.