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Student Checkout Policy - Main Campus
Currently enrolled students with a valid Otis ID and who complete a Library Checkout Agreement form may reserve and checkout materials from the Library circulation desk. Students are responsible for all materials checked out on their library account, and for monitoring their accounts. To view your account online, log in at: https://opac.otis.edu/.
If a student’s library account reflects any past due materials or fines from a prior semester, that student’s library privileges are suspended until all outstanding materials are returned and any fines cleared.
Books, Videos/DVDs/Blu-rays, CDs, Reserves, and Anatomical models may be checked out during all open hours.*
The Visual Resources Center is open during weekday business hours only.
*Videos/DVDs/Blu-rays may not be checked out over the winter break.
Library materials may be checked-out according the following schedule (unless otherwise indicated on the Library Schedule):
|Mon – Thurs: 7:30 am to 10:00 pm||Mon & Wed: 8:30 am to 5:00 pm|
|Friday: 7:30 am to 5:30pm||Tues & Thurs: 8:30 am to 7:00 pm|
|Saturday: 10:15 pm to 3:00 pm||Friday: 8:30 am to 5:00pm|
|Sunday: 12:15 pm to 5:00 pm|
|Mon – Fri: 8:30 am to 5:00 pm|
|Saturday and Sunday CLOSED||**CLOSED all major holidays.|
Undergraduate students whose student accounts are not yet cleared for the coming semester are not eligible for library privileges beyond the current semester’s last day of classes. Graduate students who have been approved by their home department may have year-round access while enrolled in that department or program.
When a student’s library account is current and they have no library checkout or student accounts holds, material request/holds may be placed at the circulation desk, or through our Online Public Access Catalog. If the materials are currently checked out to another patron, that patron will not be able to renew the item, and upon return of the item a notification will be sent to the requesting student’s Otis email account. If the materials are not currently checked out, a request/hold will keep others from checking them out for up to 3 days after the hold is placed.
May not be renewed
|Initial Check-out||Undergraduate Student||Graduate Student|
|Books / CDs||3 weeks||May be renewed once||May be renewed twice|
|Videos / DVDs / Blu-rays||1 week||May not be renewed||May be renewed once|
|iPad/tablets/e-Readers||3 weeks||May not be renewed||May not be renewed|
Renewals will not be allowed if there is a Request for the item in the system.
Online renewals: Starting 3 days before materials are due, when a student’s library account is current and they have no library issued checkout or student accounts holds, materials may be renewed online or through the Library’s Online Public Access Catalog using the Otis
Xnumber and Self-Service PIN. If a student has difficulty renewing items, they should contact the circulation desk for help.
Unless otherwise noted, all library materials that are available for checkout are considered to be in good condition for their circulation age, and in the case of electronic or visual media, in good working order. Students are responsible for inspecting the materials before they leave the library. If any missing or damaged parts or pages are found, the student must notify circulation staff, to make note of the condition in the system. Students are responsible for returning the materials in the condition they were issued. Students will be responsible for all repair and/or replacement costs for materials that are damaged, lost, or stolen while checked-out to them. Repair costs will be estimated by the library’s cataloger. In lieu of paying replacement costs, students may elect to replace the lost or damaged materials and pay a $15.00 processing fee per item. Replacement materials must be the same ISBN and year (or make and model of equipment) as the lost or damaged item, unless otherwise designated by the library cataloger. The library is not responsible for data left on any laptop, tablet, or other device.
Students are responsible for backing up all data before returning electronic devices.
Late Fee and Holds***
All library materials and equipment available for checkout are due promptly on the return due date. Late Fees begin to accrue as soon as materials and/or devices are past due in the system. (Please note: library fines do not accrue during holidays, breaks or weekends.)
Late Fees vary according to the type of the materials/equipment.
|Books / CDs||25 cents per day||iPads/tablets/ e-Readers||$5.00 per day|
|Videos/DVDs/Blu-rays||50 cents per day||Anatomical model||50 cents per day|
(if taken from library)
|$5.00 per day|
Processing Fees are $15.00 per item.
Replacement Costs are assessed at the time it becomes clear that the materials will not be returned, and vary based on availability and value of each item.
A Library Checkout Hold will prevent the student from borrowing materials, renewing materials, or placing holds, until the account is cleared. A checkout hold will be placed on the student’s library patron account automatically:
- When their fines reach $10.00 or are more than six days old.
- When they have overdue library materials on their patron account.
- Two weeks before the end of every term, all student patron accounts are placed on temporary hold. This particular hold is for account assessment and may be cleared by circulation staff once the patron account has been assessed and is in good standing.
A Student Accounts Hold will be placed on a student’s account when a fine is sent to the Office of Student Accounts, per the Student Enrollment Agreement. A student accounts hold may cause all grades, transcripts, and future enrollment to be withheld until the student account for the current semester is cleared. Please contact the Office of Student Accounts with any questions.
A Student Account Hold may be placed on a student’s account when:
- Fines over $10.00 are overdue 30 days from the date of issuance, or the first business day after the last class meeting date of that semester, whichever comes first.
- Fines under $10.00 are overdue 8 weeks, or the day after the last class meeting date of that semester, whichever comes first.
- Materials are overdue 3 weeks or more, or the day after the last class meeting date of that semester, whichever comes first.
***It is not within the Library’s purview to make exceptions to College hold policies; students may direct questions and concerns about checkout or student account holds to the Student Affairs Office.