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Staff Forms and Memos

Notice, the forms below are restricted to members of the Otis community. You may need to log in to access them. The forms require either Preview (MAC), or Acrobat Reader (PC), Microsoft Excel or Word. The "Office" Documents should be saved to your computer before use.

*PDF Forms must be downloaded and filled in using Acrobat Reader (free) or Acrobat Pro. To download: Right click (or Control click on a MAC) over the link and choose "Save linked file as" from the resulting menu.

 

Academic Computing

More information about Printing and Copying is available in the Computer Center.

Large Format Color Print Request Form    
 
Business Office

The Business Office has more available on their Forms page.

Budget Mgm't. Template (Excel)
Travel and Entertainment Expense Report (Excel)
Disbursement Request
Stop Payment Form (PDF)
Independent Contractor Form
Login to Banner Self-Service
 
     
Communications Office

Logos, FAX & Letterhead Templates, Style and Publication Guides, Approval Forms, more... Communications

Publication Design Request Form Downloadable Otis Logo Files
     
Facilities Management
Long Term/Overnight Parking Agreement
Key Request (Acrobat Required)
Exhibition, Facilities Use, & Film Contract Parking Adjudication Form
     
Government Forms (IRS and CA)
I-9
W4 Form
W9 Form
Withholding Exemption Cert.
Cert. of Foreign Status
Withholding Allowance Certificate (DE4)
     
Human Resources

Human Resources has other forms available on their Forms page. Please note: PDF Forms must be downloaded and filled in using Acrobat Reader (free) or Acrobat Pro. To download: Right click (or Control click on a MAC) over the link and choose "Save linked file as" from the resulting menu.

Payroll Authorization/Personnel Action Form (PAF)
PAF Users Guide
Electronic Signature Setup Guide
OWL Award
Incident/Injury Report (about an employee)
Off Campus Program Waiver

**Note: The Faculty Evaluations can also be disbursed electronically through Formstack. The campus Instructional Designer can assist in creating a Faculty Evaluation webform for your department. Contact the Instructional Designer or Assistant Director of Institutional Research & Effectiveness if there are any concerns regarding the Faculty Evaluation.

     
Information Systems
Track-It    
     
Institutional Advancement
Gift-in-Kind Form Gift Processing Form Gift-in-Kind Policy
     
Payroll Office
Student Timekeeping Guide
CA, TA, Mentor, & Hourly Staff Timekeeping Guide
Time Off / Absence Form
2017 Payroll Calendar Deadlines
Meal Premium Waiver Form
Models Timekeeping Guide
Payroll Authorizations and Time Sheets Calendar

Payroll Department Chargeback
Timesheet
Direct Deposit Authorization
PT Faculty Sick Leave Absence Form

     
Provost's Office
Faculty Development Grant
Honorary Degree Nomination
Sabbatical Application
Local & Regional Field Trip Policy
Teaching Excellence Awards Nominations
Faculty Evaluation**
Faculty PAS Form (Excel)
     
Purchasing Office

Purchasing has more forms and policies available on their Website.

Authorization for OfficeMax Account
Copy Request
Office Signage Request Form
Purchase Chargeback Notice
Purchase Requisition
     
Registration Office

Registration and Records has other forms available on their Forms page.

Room Reservation Form
Transcript Request Form
Late Change to Course Schedule Off-Block Scheduling
     
Student Affairs
Code of Conduct Complaint Form Academic Integrity Committee Information Incident/Injury Report (about a student)
     
TLC and Library
Library and Information Literacy Workshops TLC Standing Workshops Video Release Form