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Emergency Protocols

TEA Plan (Travel Emergency Action Plan) 2018-19

 

Emergency Contacts for Student

 

In the event of an emergency during travel study, the student's first points of contact (FPC) are:

  • The Otis On-site Faculty Leader
  • The Program Service Provider On-site Manager
  • The Travel and External Study Coordinator at Otis College of Art and Design
  • The International Office at the Host Institution
  • The Closest US Consulate or Embassy in the Host Country

 

Prior to their departures, all travel study participants are required to:

A) Review their Travel Preparation Manual;

B) Attend at least two faculty led pre-departure meetings;

C) And attend an orientation hosted by Travel and External Study during which this chain of communication is explained, consular information is provided, and health, safety and security issues are addressed.

 

Depending on the travel study program, contact details for the Lead Faculty, Program Provider or Travel and External Study are provided by Otis College, host university or program service provider. In an emergency situation, the faculty leader, host university or program provider will contact the Travel and External Study Coordinator as soon as it is possible to do so.

 

Anonymous Reporting

Otis College provides an online incident reporting form which you can opt to be anonymous on page 2. This form may be accessed and used while abroad.

The link to the form may be found at www.otis.edu/forms/students/student-incident-report/

If the student cannot make contact with in-country support, FPC, or if additional assistance is required, s/he should contact Security Services directly using the protocol described in the section: "Emergency Contacts for Parents."

 

Field Trips (non-travel study programs)

In the event of an emergency during a field trip, the student's first points of contact (FPC) are:

  • The Otis On-site Faculty Leader
  • The Program Service Provider On-site Manager
  • Otis College Department of Safety & Security
  • The Safety Office at the Host Institution

 

Working Rule:

Travel Study - Always refer to your Travel Preparation Manual.

Field Trips – Review field trip policies with lead faculty, and online at www.otis.edu/local-regional-field-trip-policy

Emergency Contacts for Faculty Leaders on Travel Study

 

While on program in the event of an emergency, and once you have contacted your program provider your first call is to:

  • Primary: Matthew Penkala 
    Office: 310-665-6815
    Cell: 323-359-0044
    Email: mpenkala@otis.edu
     
  • Secondary: Terry Goddard - Chief Safety & Security Officer
    Office: 424 207-3727 
    Cell: 213-280-2077
    Email: tgoddard@otis.edu
  • Back up: Dr. Laura Kiralla (Vice President of Campus Life)
    Office: 310-665-6961
    Email: lkiralla@otis.edu

 

Emergency Contacts for Faculty Leading Field Trips

 

  • Secondary: Terry Goddard - Chief Safety & Security Officer
    Office: 424 207-3727 
    Cell: 213-280-2077
    Email: tgoddard@otis.edu
  • Secondary: Dr. Laura Kiralla (Vice President of Campus Life)
    Office: 310-665-6961
    Cell: 310-309-7109
    Email: lkiralla@otis.edu

 

Incident Reporting

Submit an online incident report with-in 24 hours Otis provides an online incident reporting form.

The link to the form may be found at www.otis.edu/forms/students/student-incident-report/

 

Working Rule:

Faculty, while on travel study or leading a field trip, is considered campus security authorities (CSA) per the Clery Act.

 

 

Emergency Contacts for Parents

 

The Otis Department of Safety & Security is the primary US-based contact for all emergencies involving Otis students, faculty and staff participating in or working in support of travel study programs or field trips.

If an emergency situation occurs abroad, Terry Goddard (Chief Safety & Security Officer) should be contacted as soon as possible at 424-207-3727, tgoddard@otis.edu . In response, Otis College Department of Safety & Security will contact appropriate Crisis Management Team Members to assist you.

The Otis College Department of Safety & Security receives calls 24-hours per day, seven days per week.