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Web Conferencing

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Otis has purchased a site license to ZOOM for our web conferencing needs.

ZOOM can be used on PC, Mac, iOS or Android (computer + mobile devices) when you download the Zoom App.

Zoom App Icon

Need Help Setting Up A Zoom Meeting?


More Information . . . 


Features + User Guide

  • Allows for online synchronous communication with web cameras or calling in by phone
  • Record your web meetings
  • Live chat and screenshare
  • Up to 50 participants in a single web meeting

Zoom Screenshot Guide

Download the Zoom screenshot guide pictured above (PDF)

Download Otis Zoom Support Guide (PDF)


Web Conferencing Policy

Otis College of Art and Design is providing access to a web-based conference platform, Zoom, to support the faculty and staff in their day-to-day college related tasks and to provide students with needed resources for their classes. 

Web Conferencing Policy (PDF)



All Otis faculty + staff + undergraduate and graduate students have free access to Zoom.

Go to  Zoom ( ).

Login using your Otis Xnumber (students) or Email username (staff/faculty) and Email password to create and use your free Pro account. 

Contuining Education students can have access upon request to IS (

Visit our Usernames + Passwords page if you are having trouble with your Otis Log In. 



Check out this tutorial video about how to get started using Zoom.

  • go to and select "START A MEETING" - when the meeting launches on the bottom navigation there is an option to invite participants


  • select the web address from the invitation or go to and select "JOIN A MEETING" and enter the Meeting ID


  • go to and select "LOG IN" (upper right) - select "meetings" - select "schedule"


Web Conference Etiquette

  1. practice so you are comfortable with Zoom before you use it (you can log in with your own account to see how it works)
  2. make sure you check your audio and that you have a strong internet connection
  3. remember your microphone is live and other people can hear you and any background noise - mute your microphone when you are not speaking
  4. it's always nice to announce your name so people online know who is speaking
  5. come prepared to be on camera, dress appropriately
  6. use the text chat area if have comments while some is speaking as opposed to interrupting them
  7. do NOT drive and zoom at the same time - that is not safe



Contact IS ( if you would like to:

  • schedule a large capacity meeting with more than 25 participants 
  • schedule a meeting using one of the conference/room systems on campus

The Teaching Learning Staff are available to help you with using Zoom. 


Setting Up A Large Capacity Meeting

Useful if streaming a large event like Convocation, Academic Assembly, Visiting Artist Lecture, etc. 

  • Contact IS ( to schedule a large capacity meeting, include date and time. Please request at least two weeks in advance if possible.
  • If using the FORUM, you will need a room set-up that includes in addition to the computer on the podium: using the polycom and a webcam mounted on a tripod to capture the speaker located on the side. The Video Lab ( or the Instructional Designer ( can assist with the Forum set-up.


Additional Tutorials + Guides

Available through Zoom: Support Center and Videos


Advanced Features


Zoom allows you to give someone permission to schedule Zoom meetings on your behalf.  

To learn how to give someone schedule permission and to use this feature, please visit the Zoom Support Center.


This feature allows anyone participating in an online Zoom meeting to share their desktop.

Check out the Feature Spotlight for more information.


When one screenshares, there is an option to annotate what is being seen on the screen within the meeting. In this way someone could mark-up or hightlight a document, powerpoint, or image in a live meeting without damaging the original.

Screenshare Annotation

There is also an iPad Whiteboarding feature available as well for live online instruction.