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1098-T Questions

Important reminders regarding your 1098-T form

  • Students must ensure that Registration has a correct social security number (SSN) or individual taxpayer identification number (TIN) on file. Wrong information on file could result in fines imposed on the student by the Internal Revenue Service (IRS). To learn how to submit or confirm this information, please reference the 1098-T FAQs below.
  • The 1098-T is sent via United States Postal Service to the student’s Mailing address on file. To avoid delays in receiving your form, please ensure the College has your current Mailing address on file. Update your address by submitting the following form:

    https://otiscollege.formstack.com/forms/addres_change

IRS Form 1098-T FAQs

1. WHAT IS THE 1098-T TAX FORM?

The 1098-T tax form is a Tuition Statement provided by higher education institutions to all eligible students who were billed for Qualified Tuition and Related Fees (including non-resident tuition) during the calendar year. The 1098-T form may be used by students or parents to claim the American Opportunity Tax Credit (formerly “Hope credit”) or Lifetime Learning Credit on their federal income tax returns.

The College is required to file 1098-T Tax Forms (Tuition Statement) with the Internal Revenue Service (IRS).

More information on the 1098-T form can be found at www.irs.gov or by contacting the IRS at 1–800–829–1040.

2. WHEN WILL THE 1098-T FORM BE AVAILABLE?

All forms for eligible students will be mailed out no later than January 31st, 2018 through the US Postal Service. Please ensure the College has your current Mailing address on file. Update your address by submitting the following form:

https://otiscollege.formstack.com/forms/addres_change

3. CAN I VIEW MY 1098-T FORM ELECTRONICALLY?

Yes, students with a Self-Service account may view their form online. Access Student Self-Service through the Student Dashboard or use the following link to go to the Student Self-Service login page. A link to user name and password assistance is also provided if you require technical support.

4. WHY DID I NOT RECEIVE A 1098-T FORM?

There are several possibilities:

  • There were no Qualified Tuition and Related Fees charged to the student account during the calendar year which they were enrolled. For example, if you registered in November or December 2016 for the following spring 2017 semester, those charges posted to your student account in the month of registration which would be included in the 1098-T form for 2016 and not 2017. If no other registration took place in 2017, other than spring, there would be no 1098-T form generated for 2017.
  • The student was not enrolled at the College for any courses that were eligible for academic credit during the 2017 calendar year even if they are otherwise enrolled in a degree program.
  • The student is a nonresident alien.
  • The paper copy of the 1098-T Form was mailed to the address on file and returned by the Postal Service. Students must ensure their Mailing address on file with Registration is correct. Submit changes to Mailing address through the following form:

https://otiscollege.formstack.com/forms/addres_change

5. WHY IS MY SOCIAL SECURITY NUMBER (SSN) OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (ITIN) REQUIRED FOR THE 1098-T TAX FORM?
  • Federal regulations require students to furnish their Social Security Number (SSN) or Individual Taxpayer Identification Number (ITIN) for federal reporting requirements. These requirements apply to any student, regardless of whether the student seeks or intends to seek the American Opportunity Tax Credit (formerly “Hope credit”) or Lifetime Learning Credit.
  • It is the student’s responsibility to ensure that their information is accurate.
  • A student who does not provide their SSN or ITIN upon request by the educational institution can be subject to a fine imposed by the IRS.
  • The College collects SSN/ITINs through several processes:
    • Admissions applications
    • FAFSA (Free Application for Federal Student Aid) applications which are submitted annually to Financial Aid for students wishing to receive Federal Financial Aid.
    • Direct solicitation from the Registration office to collect your SSN/ITIN via IRS Form W-9S (http://www.irs.gov/pub/irs-pdf/fw9s.pdf). Registration reviews their records prior to each semester’s registration and follows up with students missing a SSN/ITIN.
    • W9S forms should be submitted in person to the One Stop or mailed to the following address:

      W9S forms should be submitted in person to the One Stop or mailed to the following address:

      Otis College of Art and Design
      9045 Lincoln Blvd
      Los Angeles, CA 90045
      ATTN: Registration and Records Office

6. THE SOCIAL SECURITY NUMBER (SSN) OR INDIVIDUAL TAXPAYER IDENTIFICATION NUMBER (ITIN) ON MY FORM 1098-T IS MISSING OR INCORRECT. WHAT SHOULD I DO?

Reporting to the IRS depends primarily on the student’s SSN or ITIN. It is very important for the student to have the correct information on file with the College. If you receive a form with the wrong information, take action immediately by contacting the Business Office at 310-665-6830 or businessoffice@otis.edu so that we are aware that a corrected 1098-T is needed.

For the security of your information, do not send your social security number via email! Please do include your student ID (your X number) when emailing.

After notifying the Business Office, proceed with updating your SSN or ITIN with the College through the following process:

  • W9S forms (http://www.irs.gov/pub/irs-pdf/fw9s.pdf) should be submitted in person to the One Stop or mailed to the following address:

    Otis College of Art and Design
    9045 Lincoln Blvd
    Los Angeles, CA 90045
    ATTN: Registration and Records Office

7. WHAT IS THE DIFFERENCE BETWEEN AN SSN AND TIN?

A TIN is the taxpayer’s identification number and is issued by the IRS. An SSN is a TIN as well, but is issued by the Social Security Administration. Not all taxpayers are eligible for a SSN. Either are used on the 1098-T form for taxpayer identification purposes.

8. CAN YOU TELL ME HOW TO USE THE 1098-T INFORMATION WHEN FILING MY TAXES?

We cannot offer tax advice. Students who have such questions should consult with a qualified tax professional or contact the IRS Taxpayer Assistance line at 1-800-829-1040. Refer to the IRS web site (http://www.irs.gov) for information, including IRS Publication 970 which addresses tax benefits for education.

9. WILL YOU SEND THIS INFORMATION TO THE IRS?

Yes. We are required to inform the IRS to assist them in determining who may be eligible to claim the tuition-and-fees deduction or an education credit. But there is no IRS requirement that you claim a tuition-and-fees deduction or an education-related tax credit.

10. WHY IS BOX 1 (PAYMENT RECEIVED) BLANK

The College reports on amounts BILLED, so we use Box 2 instead of Box 1. This reflects when you were CHARGED and NOT when those charges were paid. This method of reporting is approved by the IRS.

11. WHY DOESN’T BOX 2 (AMOUNTS BILLED) MATCH MY RECORDS?

The charges included in Box 2 are based on when you registered for classes. Your 2017 1098-T reflects all qualified expenses that posted to your student account during the calendar year 2017. For example, your 2017 1098-T will not include charges for the Spring 2017 semester if you registered in November or December 2016 (these charges were reported on your 2016 1098-T). Similarly, your 2017 1098-T will include charges for the Spring 2018 semester if you registered in November or December 2017.

Student’s payment receipts will show when they paid, which would not match Box 2 because Box 2 shows when they were charged. In addition, not all charges are considered qualified expenses by the IRS. Box 2 only includes qualified expenses. Books, room and board, student activities fees, health services fees, insurance, equipment, transportation, or other similar personal, living or family expenses are not qualified expenses to be reported on the form.

Questions about charges? BFA and MFA students may contact Student Accounts at studentaccounts@otis.edu or (310) 846-5736. Continuing Education students may contact extreg@otis.edu or (310) 665-6950.

12. WHY DOESN’T BOX 5 (SCHOLARSHIPS AND GRANTS) MATCH MY RECORDS?

Box 5 shows the amount of scholarships and grants the student received. Box 5 does not include loans. Scholarships and grants reduce the amount of qualified expenses the student can use when calculating a deduction or credit.

13. CAN MY PARENT(S), OTHER PERSONS WHO MAY CLAIM ME AS A DEPENDENT, OR MY TAX PREPARER RECEIVE MY FORM 1098-T DIRECTLY?

As required by FERPA (Family Educational Rights and Privacy Act), the College cannot provide this information directly to parents, other persons who may claim the student as a dependent, or tax preparers. If the student is claimed as a dependent on another person’s tax returns (such as their parent’s), the student needs to provide the Form 1098-T directly to that person.

14. CAN I GET A COPY OF LAST YEAR’S 1098-T?

Yes. Please contact the Business Office at 310-665-6830 or businessoffice@otis.edu. Please allow 48 business hours to process.

15. WHAT EDUCATIONAL EXPENSES ARE CONSIDERED AS QUALIFIED TUITION AND RELATED EXPENSES?

Qualified tuition and related expenses are tuition and fees required for enrollment or attendance at an eligible educational institution that were charged on or after January 1 and on or before December 31 of the tax year. They do not include books, room and board, student activities fees, health services fees, insurance, equipment, transportation, or other similar personal, living or family expenses.

16. WHAT IF I HAVE MORE QUESTIONS?

Please contact the Business Office at 310-665-6830 or businessoffice@otis.edu.