Otis College of Art and Design

Extension Policies

Otis Extension Policies

Extension Adult Courses

Because the COVID-19 vaccine is now available to individuals over the age of 12, Otis College is requiring that all students 18+ who are interested in taking programs through our Extension Department obtain the COVID-19 vaccine prior to arriving on campus for any purpose, including attending in-person classes and accessing campus facilities.

Students must show proof of having received one of the three currently available COVID-19 vaccines that have emergency use authorization (EUA) through the U.S. Food and Drug Administration (FDA), or an international vaccine that has received EUA through the World Health Organization (W.H.O).

The vaccination requirement is also applicable to students who plan to use any on-campus resources, such as the studios, labs, library, etc. while taking remote or in-person classes.

Registered Extension students: Please use this form to upload a photo or scan of your vaccination status form.

All vaccine documentation will be reviewed and approved by an Otis College healthcare professional. You will receive an email stating whether your documentation has been approved. Documentation review will be done during business hours only, Monday through Friday from 9:00 a.m–4:30 p.m. If you have not received your approval or have uploaded your documentation after hours or on the weekends, you may still start your in-person class but may be contacted if more information is required.

The College will accept medical, religious, and philosophical exemptions on a case-by-case basis. Requests can be submitted using the relevant form: Medical exemption form or religious/philosophical exemption form. More information about exemptions can be found on the Student Health and Wellness Center webpage.

Along with Otis College’s vaccine requirement, all individuals must adhere to our health and safety policy, which states:

  • All individuals, whether vaccinated or not, must wear a mask at all times when indoors.
  • Do not come onto campus or to class if you are sick or showing any signs of illness.
  • Documentation of your COVID-19 vaccine is due by the start of class independent of the length of the class.


Extension Youth Courses

As the COVID-19 vaccine is now available to individuals over the age of 12, Otis College is highly recommending that all students age 12-17 who are interested in taking programs through our Extension Department get vaccinated for COVID-19 prior to starting any in-person programs. Students who have received the COVID-19 vaccine will be asked to upload a photo or scan of their vaccine card.

The COVID-19 vaccine is not a requirement for minors, but is highly recommended.

Registered students: Please use this form to upload a photo or scan of your vaccination status form.

All vaccine documentation will be reviewed and approved by an Otis College healthcare professional. You will receive an email stating whether your documentation has been approved. Documentation review will be done during business hours only, Monday through Friday from 9:00 a.m–4:30 p.m. If you have not received your approval or have uploaded your documentation after hours or on the weekends, you may still start your in-person class but may be contacted if more information is required.

In addition to Otis College’s vaccine recommendation for minors, all individuals must adhere to our health and safety policy, which states:

  • All individuals, whether vaccinated or not, must wear a mask at all times, when indoors.
  • Do not come onto campus or to class if you are sick or showing any signs of illness.

In order to obtain a refund, students must officially drop their course. Students that are signed up for a course with four or more meetings, are eligible for an 80% partial refund if they drop before the start of their course. Students that are signed up for a course with four or more meetings who drop by the Drop Deadline (before the second class meeting), are eligible for a 50% partial refund. Once the Drop Deadline has passed, drop requests are processed as withdrawals and are no longer eligible for a refund. After the Withdrawal Deadline (before the fourth class meeting) has passed, no refund or deferral will be awarded. Please see the refund schedule below for details.

EXTENSION ADULT COURSES AND WORKSHOPS,
YOUNG ARTIST WORKSHOPS, AND HIGH SCHOOL COURSES
WITH THE EXCEPTION OF SUMMER OF ART

DEADLINE REGISTRATION AWARDED
DROP PRIOR TO 14 DAYS BEFORE FIRST CLASS MEETING (for courses with four or more meetings) 100% refund awarded or full deferral
DROP BETWEEN 14 DAYS PRIOR AND UP TO FIRST CLASS MEETING (for courses with four or more meetings) 80% partial refund awarded or full deferral
DROP BY END OF SECOND CLASS MEETING (for courses with four or more meetings) 50% partial refund awarded or full deferral
DROP AFTER END OF SECOND CLASS MEETING (for courses with four or more meetings) No tuition refund awarded, not eligible for deferral
NOTE: COURSES/WORKSHOPS THAT MEET THREE (3) TIMES OR LESS DO NOT QUALIFY FOR A REFUND OR DEFERRAL. Open Lab fees are non-refundable. MINIMUM PROCESSING TIME FOR ALL REQUESTS IS 10 BUSINESS DAYS. Should a refund take more time due to unforeseen factors, student will be contacted.

SUMMER RESIDENCY REFUND SCHEDULE

DEADLINE REFUND AWARDED
MORE THAN 30 DAYS PRIOR TO THE START OF THE PROGRAM 80% partial refund awarded
30 DAYS TO 10 DAYS PRIOR TO START OF THE PROGRAM 50% partial refund awarded
LESS THAN 10 DAYS PRIOR TO THE START OF THE PROGRAM No tuition refund awarded
MINIMUM PROCESSING TIME FOR ALL REQUESTS IS 10 BUSINESS DAYS. Should a refund take more time due to unforeseen factors, student will be contacted.

SUMMER YOUTH CAMP REFUND SCHEDULE

DEADLINE REFUND AWARDED
MORE THAN 30 DAYS PRIOR TO THE START OF THE PROGRAM 100% full refund awarded
30 DAYS TO 14 DAYS PRIOR TO START OF THE PROGRAM 80% partial refund awarded
LESS THAN 14 DAYS PRIOR UP TO 1st DAY OF THE PROGRAM 50% partial refund awarded
DROP AFTER CAMP STARTS No tuition refund awarded
MINIMUM PROCESSING TIME FOR ALL REQUESTS IS 10 BUSINESS DAYS. Should a refund take more time due to unforeseen factors, student will be contacted.

SUMMER OF ART REFUND SCHEDULE

DEADLINE REFUND AWARDED
MORE THAN 30 DAYS PRIOR TO THE START OF THE PROGRAM 80% partial refund awarded
30 DAYS TO 10 DAYS PRIOR TO START OF THE PROGRAM 50% partial refund awarded
LESS THAN 10 DAYS PRIOR TO THE START OF THE PROGRAM No tuition refund awarded
Meal plan purchase is non-refundable NOTE: The course deposit of $400 or $200 (depending on program type) and program fees are non-refundable. MINIMUM PROCESSING TIME FOR ALL REQUESTS IS 10 BUSINESS DAYS. Should a refund take more time due to unforeseen factors, student will be contacted.
Dropping or withdrawing from any Otis College Extension course, will have specific implications on a student’s registration status as indicated below. Drop = has no bearing on transcript, does not appear on permanent record Official Withdraw (W) = becomes part of the student’s permanent record but is not included in grade point average and doesn’t count towards certificate completion. Unofficial Withdraw (UW) = equivalent to an F In order to qualify for the intended status, the deadlines outlined below must be adhered to.
DEADLINE REGISTRATION STATUS
BEFORE START OF CLASS UNTIL END OF SECOND CLASS MEETING DROP
AFTER SECOND CLASS UNTIL END OF THIRD CLASS MEETING OFFICIAL WITHDRAWAL
AFTER THIRD CLASS MEETING UNOFFICIAL WITHDRAWAL
Drop Policy (Dropping before the 2nd Class Meeting)

Students must officially drop a class through the Student Portal. Students have until the second class meeting to drop before the deadline passes for non-workshop courses. Only those who drop before the drop deadline, are eligible for a partial course cost refund based on the refund policy.


Withdrawal Policy (Dropping after the 2nd Class Meeting, Before the 4th)

After the drop deadline, a student may officially withdraw from a course through their student portal. A grade of "W" is assigned. The grade of "W" has no effect upon the grade point average. Failure to complete a course does not constitute an official withdrawal, nor does notifying the instructor. Students who do not meet the withdrawal requirements or do not make their request by the withdrawal deadline, will receive a failing grade. No refunds are awarded to students who withdraw from a course.


Summer of Art Only
DEADLINE REFUND AWARDED
BEFORE START OF CLASS DROP
AFTER PROGRAM START UNTIL END OF FOURTH DAY OF THE PROGRAM OFFICIAL WITHDRAWAL
AFTER FOURTH DAY OF THE PROGRAM UNOFFICIAL WITHDRAWAL

All drop requests submitted after the drop deadline and before the withdrawal deadline, will automatically be processed as withdrawals. Withdrawals are not eligible for any type of refund.


Transfer Policy

Students may transfer from one class to another through the Student Portal. Students have until the end of the second class meeting. Transfers must take place based on equivalent course hours/credit; For ex. if you are enrolled in a 30 hour course, you may transfer into another 30 hour course. Transfers after the first class are subject to approval by the Extension Office/Instructor. If a course is cancelled by the Extension office you will have 5 business days to transfer; after that time, an automatic refund will be issued to you.
ENROLLMENT STATUS TYPE DESCRIPTION
NON-CREDIT Adult Courses (29 hours or less) No grades are given and no permanent academic records are kept by the Extension Registration and Records Office
CERTIFICATE CREDIT (CEU) Adult Courses (30 hours or more) All students receive a status of “Pass” or “No-Grade” (see Grading Model below)
COLLEGE CREDIT High School Courses including Summer of Art, Shared BFA Courses, and approved Extension Courses Credit students receive a letter grade (A-F), and a permanent record (transcript) is kept on file in the Office of Registration and Records

For Extension adult courses (non-workshops) that meet for 30 hours or more, a grade of “Pass” will be awarded if the following requirements are met:
  • Attend 80% or more of class meetings
  • Successfully complete all required assignments upon due date
  • Satisfy any additional requirements as stated in the course syllabus
In the event that the above minimum requirements are not met, a grade of “No-Grade” will be assigned. Only a grade of “Pass” will count towards completion of the certificate program. The above applies to all Extension adult courses, regardless of level status.
  • P Pass
  • NG No Grade
  • W Withdrawal: Indicates official withdrawal The “W” grade becomes part of the student’s permanent record, but is not included in the grade point average. Students must withdraw by the deadline noted on Academic Calendar.
  • I Incomplete: Indicates an agreement with the college to extend the grading deadline Given only in extreme circumstances with the instructor and the Dean of Otis College Extension’s approval. Work must be completed within 4 weeks from the end of the semester in which the grade of Incomplete was granted; otherwise, a final grade of “UW” will result.
  • UW Unofficial Withdrawal: Indicates that a student has “unofficially” withdrawn The “UW” grade is equivalent to an “F” in calculating the grade point average.

For Extension high school, Summer of Art or parallel BFA course for college credit (30 hours or more) the following grading model will apply:
  • A Excellent
  • B Good
  • C Average
  • D Poor
  • F Failure
  • W Withdrawal: Indicates official withdrawal
  • The “W” grade becomes part of the student’s permanent record, but is not included in the grade point average. Students must withdraw by the deadline noted on Academic Calendar.
  • I Incomplete: Indicates an agreement with the college to extend the grading deadline Given only in extreme circumstances with the instructor and the Dean of Otis College Extension’s approval. Work must be completed within 4 weeks from the end of the semester in which the grade of Incomplete was granted; otherwise, a final grade of “UW” will result.
  • UW Unofficial Withdrawal: Indicates that a student has “unofficially” withdrawn

The following discounts are available for Extension programming. Discounts cannot be combined unless otherwise specified below. Please check the course’s web page for specific eligibility.


Discount Amount Qualifier
Senior (60+) 10% Students 60+ receive 10% off courses; please check the course’s web page for specific eligibility. (Exclusions: Programs with 3 meetings or less, youth courses, and Alumni Project Workshops)
Certificate Program Students 15% Eligible for students enrolled in a certificate program; please check the course’s web page for specific eligibility. (Exclusions: Programs with 3 meetings or less, youth courses, and Alumni Project Workshops)
Early Registration 10% Discount is effective from the start of a term’s registration period until the published deadline for that given term; please check the course’s web page for specific eligibility. (Exclusions: Programs with 3 meetings or less, youth courses, and Alumni Project Workshops)
Alumnx 10% Eligible for completed Otis Certificate Program students or graduated Otis BFA/MFA students; can be used in conjunction with one of the following discounts: Senior (60+), Early Registration Certificate Program Students, or Early Registration. Please check the course’s web page for specific eligibility. Please email us at Extension@otis.edu to verify your alumnx status. (Exclusions: Programs with 3 meetings or less, youth courses, and Alumni Project Workshops)
Certificate Courses Grading Model (the table below illustrates the conversion from numerical score to the P/NG grades awarded to students enrolled in courses offered at certificate level)
Average Numerical Score Certificate Grades
4-3.8 Pass
3.7-3.4 Pass
3.3-3.1 Pass
3-2.8 Pass
2.7-2.4 Pass
2.3-2.1 Pass
2-1.8 NG (No Grade)
1.7-1.1 NG (No Grade)
1 NG (No Grade)
0 NG (No Grade)
College Credit Grading Model (the table below illustrates the conversion from numerical score to standard letter grades awarded to students enrolled in courses offered at college credit level) Only applies to student enrolled in High School, Concurrent, BFA Independent Study or Summer of Art Courses
Average Numerical Score Certificate Grades
4-3.8 A
3.7-3.4 A-
3.3-3.1 B+
3-2.8 B
2.7-2.4 B-
2.3-2.1 C+
2-1.8 C
1.7-1.1 C-
1 D
0 F
Students who have signed up for non-credit NG (No Grade)
Otis College reserves the right to cancel, reschedule or combine classes; to change instructors; to increase or decrease class size, and to alter curricula. It also reserves the right to deny any student permission to enter or continue course of study. If a class is cancelled or rescheduled, you may request a transfer, or be awarded either a full refund or deferral of tuition and fees based on the situation.
Otis College of Art and Design is committed to supporting the continuing education needs of our teachers. Full-time K-12 teachers from Culver City Unified School District, Los Angeles Unified School District and other LA County districts and schools, as well as Career Technical Education (CTE) Arts, Media, and Entertainment (AME) teachers throughout California are eligible to waive tuition on most Extension courses that meet for at least 30 contact hours. Acceptance is subject to approval and is contingent upon available space on a first come first served basis. Priority enrollment goes to full paying students before students applying for a tuition waiver can be considered. Alternatively, qualified students may elect to enroll in a course for a reduced tuition (approximately equal to 50% discount) to be guaranteed a space in the class.

Please note that teachers are responsible for a $30 fee that covers registration and student accident insurance, as well as lab fees (as applicable) as well as their materials/supplies.

To apply for a Teacher Tuition Waiver, you must provide:
  1. A letter of confirmation with verification of current FULL-TIME or CTE AME employment status. All submissions must be a pdf on school or district letterhead and MUST be signed by a supervising school or district administrator. (Per LAUSD: LAUSD employees must obtain employment verification by accessing the LAUSD Employment Verification form online.) Otis College Extension accepts both employment verification forms and letters on school or district letterhead, signed by a school or district administrator. For questions, please contact extension@otis.edu or 310.665.6850.
  2. A completed Tuition Waiver Form including course title and start date from the specific course web page. Note: any missing or incorrect information may result in the delay or rejection of the registration.
  3. Payment of required fees. Due upon notification of acceptance.

Process:
  1. Submit the above required documents.
  2. Upon successful submission, applicants are placed on a waiting list pending approval until a decision is made. Decisions are typically made 1-3 days prior to the start of class.
  3. Once a decision is made, an Extension staff member will notify the applicant by email and/or phone.
  4. Approved applicants may be charged a fee specific to application and/or materials; payment is due prior to the start of the 2nd class meeting.
Otis College of Art and Design is committed to supporting the creative skill development of high school students within the Southern California region. Culver City Unified School District and other LA County high school students may be eligible to waive tuition for Extension Teen Programs courses.

Acceptance is subject to application approval and is contingent upon available space on a first-come, first-served basis. Priority enrollment goes to full paying students before students applying for a tuition waiver can be considered.

Please note that students are responsible for any applicable lab fees and purchasing their own materials/supplies.

To apply for a High School Student Tuition Waiver, high school students must provide:
  1. A completed Recommendation to Attend form . (Must be requested by contacting extension@otis.edu or 310.665.6850.)
  2. A completed Tuition Waiver Form including course title and start date from the specific course web page. Note: any missing or incorrect information may result in the delay or rejection of the registration.

Process:
  1. Submit the above required documents.
  2. Upon successful submission, applicants are placed on a waiting list pending approval until a decision is made. Decisions are typically made 1-3 days prior to the start of class.
  3. Once a decision is made, an Extension staff member will notify the applicant by email and/or phone.


Due to funding regulations, no substitute documentation will be accepted.

For more information, contact extension@otis.edu or 310.665.6850.
Certificate program requirements from a non-Otis institution may be satisfied through partial credit from a certificate taken at another accredited institution. Courses will be evaluated individually based on:
  • Comparable content of course
  • Passing grade of C or more
  • Comparable program learning outcomes of the Certificate
Students may transfer as much as 50% of required courses; credit will apply towards the satisfaction of an Otis Extension certificate program. Students should submit a transcript representing relevant courses; syllabi and course description for relevant courses; documentation of the original certificate program; and meet with an Extension counselor for a transfer review evaluation.
Certificate course requirements may be satisfied through previous coursework at another institution, a portfolio, or demonstrable professional experience. Students must meet with a counselor in advance to waive course requirements. If transferring course credit from another institution, students must submit official transcripts and have received a grade of “C” or better. In the event that a course is waived, it must be replaced by an elective to ensure that the prescribed number of courses have been satisfied at the College.