Step By Step Process:
Chairs, Assistant Chairs, Academic Directors, Full-Time and Adjunct Faculty are welcome to propose and lead Travel Study Courses.
NOTE: When proposing a Travel Study course, you are asked to consider current travel advisories for your intended travel destination. Please visit the U.S. Department of State Travel site to learn more about your intended destination here.
Travel Study proposals for Spring are due July 1st, the semester before intended departure.
NEW FACULTY- LED TRAVEL STUDY COURSES
The following steps are for faculty that are proposing a travel study coruse for the first time, and are not renewing an previously run course. Travel Study proposals for Spring are due July 1st, the semester before intended departure.
STEP 1:
Discuss: Travel Study possibilities with your supporting co-faculty (if you have one) and relevant Department Chairs. Review: Frequently Asked Questions (FAQs)
STEP 2:
Complete the Travel Study Developer Questionnaire before you work on the proposal packet. The Travel Study Developer Questionnaire will assist you in working with the related department(s) and program provider to craft your travel study course.
STEP 3:
Contact the Program Provider ETA and begin working on an itinerary/ budget for your course (if not ETA, and as arranged and approved with Matthew Penkala.) The Travel and External Study Coordinator or Matthew Penkala can help you through this process. If you choose to use a different program provider than ETA, it will rest on you to locate a local ground operator or partnering institution that can assist with the program logistics and facilitation of your course that meet the standards of the college as it relates to safety and liability concerns. This new provider will need to complete and submit the Program Provider Request Form.
Note: The provider will work with you coordinating any plans, answering your questions regarding on the ground transportation, hotels, museums, flights, and any other logistical questions. Once your itinerary is established to best represent your academic intentions, you will be provided a quote that will be used in the next step of the proposal process.
STEP 4:
Complete the Faculty-Led Travel Proposal (includes section for your proposed Budget). Once you have completed the Travel Study Developer Questionnaire and it has been approved by the respective department(s), and you have developed a preliminary itinerary and budget with ETA, you are ready to complete the Faculty Led-Travel Study Proposal.
STEP 5:
Submit your Faculty-Led Travel Study Proposal and supplemental materials to Matthew Penkala and/or the Travel and External Study Coordinator (submit electronically). This proposal must be approved by the department Chair hosting the course in order to be reviewed by the International Education Steering Committee.
STEP 6:
International Education Steering Committee and Provost will review the proposal for final approval.
Faculty Renewing A Travel Study Course Run Previously
Travel Study proposals for Spring are due July 1st, the semester before intended departure.
STEP 1:
Contact your Program Provider and begin working on a preliminary itinerary/ budget for your course.
STEP 2:
Complete the Faculty-Led Travel Proposal (includes section for your proposed Budget). Once you and your program provider have developed a preliminary itinerary and budget you are ready to complete the Faculty Led-Travel Proposal.
STEP 3:
Submit your Faculty-Led Travel Proposal and supplemental materials to Matthew Penkala (submit electronically). This proposal must be approved by the department Chair hosting the course in order to be reviewed by the International Education Steering Committee. The final proposal must be approved by all aforementioned parties in order for the Travel Study course be considered by the committee and to run.
STEP 4:
International Education Steering Committee and Provost will review the proposal for final approval.
Local Travel Study Courses
Refer to Local Travel Study Proposal Packet found under "Forms and Documents"