Business Cards

Business Card Ordering Instructions

Otis College is now partnering with MOO Business Services to produce business cards for faculty and staff. This short video shows what the new ordering process looks like. To place an order for your business cards, please follow these steps:

1. Visit MOO’s sign-in page to create a login. Enter your Otis email address and you will be prompted to create a password.
    
2. To create your business card, click the green circular button with the “+” sign in the upper right corner. Select “Business Cards” on the next page to access Otis College’s business card template options (5 horizontal templates, 3 vertical templates, and 2 paper choices for each).
   
   Choose a design template that works best for your information, keeping in mind that the horizontal business card configurations better accommodate longer names and titles. Once you’ve chosen your design template, click the green “Start Making” button to input your information: first name, last name, pronouns, title, department, phone number/s, email address, social media handles, and fax number (if necessary). Feel free to try out different templates with your personal information and save the results before deciding upon your final design. Lengthy titles and/or names are better suited to certain templates.
   
   Note: You will be asked to select your paper preference. Please choose from the following 2 options:
   • 150# Super Soft Touch (Coated)
   • 130# Cotton (Uncoated)
      
3. Next, select the quantity of cards that you want to order. You can order 50, 100, 150, 200, 400, 600, 800, or 1000 business cards at a time.
    
4. Select “Review Your Design” when you are done. Double-check everything here, making sure that you are using your exact and official Otis College title (check with humanresources@otis.edu if you are not sure what that is). If you are a new employee, please be certain of your assigned phone number before ordering your cards.
    
5. After reviewing your business card design, select the green “Submit for Approval” button. This will initiate an email to the Human Resources department, where the proof of your design will be reviewed. Within 3 business days, you will get a reply email stating that your business card design has been either 1) approved, 2) edited and approved, or 3) declined, with notes on necessary changes you will need to make. If your request was declined, log back into MOO, make the necessary changes to your saved design, and select “Submit For Approval” again. Human Resources will need to re-review and this process will continue until approved.
    
6. Once you have an approved business card design you can complete your purchase. Log into MOO, select your saved and approved business card design, and click “Add to Cart.” Select a shipping option and continue to the Check Out page.
    
7. For payment, there are two options:
   • Pay with an Otis College PCard (the quickest method)
   • Pay through the “Company Invoice” option (which will require you to get a purchase order number in advance from the Otis College Purchasing Department).
   Note: PayPal is offered as a payment option but should not be used unless authorized.
   
   Paying with a PCard
   If you are paying with a PCard, choose Debit/Credit Card from the drop-down menu on the Check Out page and input the card information, then click the green “Purchase” button to complete your order.
   
   Paying by Purchase Order
   Paying with a purchase order requires three steps and a little more time. Once your design has been approved by HR, you must:
   1. Log into MOO and ascertain the total cost of your order, including tax and shipping, from the Check Out page, which you can navigate to by selecting your saved design, adding it to your Cart, and choosing your shipping option. The Check Out page will then show you your order total, including tax. Save a screen-shot of this page if submitting digitally, or print it out if submitting manually.
       
   2. Submit a Purchase Requisition Form. You can find this form on the Otis College Dashboard under Forms > Purchasing > Purchase Requisition Form.
      1. By email (while campus is closed): attach a screen-shot of your MOO charges which include tax and shipping, Send a PDF of your PO Request to Zane Tarver (ztarver@otis.edu) in the Purchasing Department. He will send you your PO number through email.
          
      2. When campus is open, submit your PO Request manually - take two copies of the Purchase Requisition Form (screen shot of costs attached) to the Purchasing Department and place them in the plexiglass holder at Zane Tarver’s desk.You will receive your PO number through inter-office mail.
          
   3. Once you receive your PO number from the Purchasing Department you can complete your business card order. Log back into MOO and navigate to the Check Out screen as described in step 1 above. From the drop-down menu for payment options select “Company Invoice.” Input your purchase order number in the designated field, and click the green “Purchase” button to complete your order.
      
      Paying with (a personal) PayPal Account
      If you pay for your order with a personal PayPal account you must first get permission in writing from your supervisor. Choose PayPal from the drop-down menu on the Check Out page and input your account information, then click the green “Purchase” button to complete your order. Save your MOO receipt (it will be emailed to you) and attach it when you submit a Disbursement Request to the Business Office to reimburse yourself. Disbursement requests can be found on the Otis College Dashboard under Forms > Business Office > Disbursement Request Form. Disbursement requests require the signature of your supervisor and can be submitted digitally Business Card Ordering Instructions to accountspayable@otis.edu while campus is closed. When campus is open simply deliver it to the basket at the Business Office window.
       
   4. Fees and Delivery: Printing fees for business card orders starts as low as $20.24 (plus tax). All orders are eligible for free standard shipping, which takes between 4-5 business days. Expedited shipping is available for an additional fee. Super Soft Touch business cards are shipped the day after an order has been submitted for processing. 100% Cotton business cards are shipped 4 days after an order has been submitted.

   Questions?

   We’re here to help! Please see this FAQ page for more information about the MOO ordering process.
   • Questions about design templates or paper options: communications@otis.edu
   • Questions about the review process or approvals: Melinda Herbert, mherbert@otis.edu
   • Questions about shipping, order status, or log-in issues:
     Brianna Martin, MOO Account Manager, Brianna.martin@moo.com, 401–496–9737